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Do you know  what the sanitation inspection requirements are?

Do you know what the sanitation inspection requirements are?

Frequent washroom inspections are an important part of facility management. They ensure the safety of patrons and that cleanliness standards are maintained. The suggested inspection requirements are to ensure: Washroom signage is in good condition, is visible and securely affixed on the door/wall That mirrors are in good condition and are safely secured That walls, floors and ceilings are in good condition There are no leaks, slipping or tripping hazards on the floor Lighting in washroom is adequate That locks on washroom stalls are in good condition and function properly That hinges on washroom stalls are in good condition and securely fastened That sinks are in good condition, they are not clogged and there are not any leaks Sink faucets have good water pressure and good water temperature Soap dispensers are in good working condition and have soap in them Toilets are flushable and are in good working condition There are receptacles present and they do not

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Five Reasons Inspections Get Missed By Honest Workers

Five Reasons Inspections Get Missed By Honest Workers

For many of us, routine workplace inspections such as fire equipment, first aid equipment, and preventative maintenance are a monthly, daily or even hourly occurrence. Several legislative Acts mandate these inspections, putting pressure on Employers and Property Managers. Despite these pressures, the majority of us have at least one item that chronically falls through the cracks. Why might this be? We set out to answer just that, and returned with these top 5 factors. 1. Procrastination According to a study conducted by verywell.com, 20% of people chronically avoid difficult tasks. Some key reasons for procrastinating include: not knowing where to start, feeling overwhelmed from disorganization, and forgetting to do it. The use of automatic reminders can help kick this habit.  2. Ambiguous locations Often, many floors and hallways look similar. Having a list of location descriptions can sometimes falsely lead workers to believe that each location was visited, as all the descri

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Asset Tracking VS. Inspection Mgmt Tools

Asset Tracking VS. Inspection Mgmt Tools

We’ve all heard of these terms – asset tracking, inspection management, inventory and so on; these terms are often used interchangeably but they are in fact very different. Both tools utilize similar technology i.e. Barcodes, RFID, GPS and Bluetooth but what the user gets out of each tool differs as illustrated below.  Uses for asset tracking include computer equipment at offices, packages, vehicles and fixtures and chattels for example. Asset tracking tools store documents as per the record retention requirements and provide an overview of asset inventory. Inspection management tools are used to complete and organize asset/equipment inspections which are performed for a variety of reasons including compliance with regulations/codes etc., preventative maintenance and insurance coverage. Inspection management tools allow users to electronically report on the status of equipment/assets. These reports are stored as per the record retention and any noted deficiencies are sent to the ri

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A Spotlight on Tap Report Use in Commercial Real Estate Property Management

A Spotlight on Tap Report Use in Commercial Real Estate Property Management

We sat down with a Security Site Supervisor to understand how Tap Report has improved inspections in a commercial property management/real estate setting.  Provide a brief description of yourself, your position and your company. Security Site Supervisor for Oxford Properties, a commercial property management firm. What do you use Tap Report for? Security Patrols and First Aid Checks As a manager, what do you find most valuable about Tap Report? The ability to audit the security staff in the morning to ensure all the patrols are completed. A month ago, we had a complaint put forward by a tenant that a mechanic room wasn't checked properly. We are now able to see it was checked three times in the last twelve hours using Tap Report. What do your staff like most about using Tap Report? The ability to audit and quantify their patrols/hard work What do you think has improved the most with using Tap Report for inspections? The increase of patrols and audits. More findings are being re

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A Spotlight on Fire Rated Door Inspections

A Spotlight on Fire Rated Door Inspections

The Ontario Fire Code states that fire doors require at minimum, monthly inspection. Both sides of the door should be inspected for: Signage properly and securely affixed Clarity and visibility of labels Holes or breaks in the door and/or door frame Glazing, glass kit and glass beads are intact and securely fastened The door, door frame, hinges and hardware are in good-working condition and secured There are no missing or broken parts Door clearances are within allowable limits Door closer and spring hinges are operational and door is self-closing If a coordinator is installed, the inactive leaf closes before the active leaf Latching hardware operates and secures the door when it is in the closed position Auxiliary hardware items that interfere/prohibit operation are not installed on the door/frame There have been no field modifications performed that void the label Free download :  Fire Rated Door Sample Checklist -- Written by  Paul Amendola , from Tap Re

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Residential Property Management Case Study

Residential Property Management Case Study

We sat down with Dean McCabe, President and Founder of The Meritus Group, a condominium management firm, to get his perspective on the use of Tap Report's workplace inspection app in the residential property management industry. What do you use Tap Report for? At The Meritus Group, we use Tap Report to demonstrate to our clients our commitment to perform at contracted levels. Condominium board members expect a review of their property and we believe that Tap Report not only allows us to review and document site conditions efficiently but it also allows us to prove to board members how and when that site inspection was performed. In your opinion, how does the use of Tap Report in residential properties differ from commercial properties? The essential service is the same regardless of the type of property. Commercial properties may use it more to document maintenance work and schedule inspections on specific equipment where as in condominium management the product is a record

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Guard Patrols Get Digital Back-Up

Guard Patrols Get Digital Back-Up

The act of performing a “guard patrol” has a long-standing history and how it’s been completed has changed over time. At a basic level, a guard patrol is simply a routine check of locations that have been deemed valuable or classified as requiring an inspection for whatever reason — due diligence, preventative maintenance, regulatory. In the security and life safety industry, security guards are responsible for patrols, hence the name guard patrol. To fulfill this duty, security guards conduct frequent checks of specified locations such as mechanical/electrical rooms, stairwells and floors under construction. Documenting guard patrols is just as important as the patrol itself. Technology has come a long way to simplify these processes. To understand where the future of guard patrolling is heading, it’s helpful to step back and recall how it has evolved. The most primitive form of conducting a patrol is when the security guard goes to each location and uses his or her senses

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High Tech Fire & Safety Manages Equipment Inspections via NFC

High Tech Fire & Safety Manages Equipment Inspections via NFC

The  NFC  solution has reduced the likelihood of human error, the company reports. For instance, the cloud-based software knows which equipment must be serviced at any particular site, and can display those items for the inspector so that he or she knows, before leaving, that all items have been inspected. Canadian inspection, maintenance and service company  High Tech Fire & Safety  has adopted Near Field Communication ( NFC )  RFID  technology to help it monitor the life-safety equipment services that its employees provide to customers' fire extinguishers, fire hoses and emergency lighting. The solution, supplied by Toronto technology startup  Tap Report , consists of  NFC  tags on equipment, as well as an app that users can download on their Android or  BlackBerry   NFC -enabled phones. Data related to inspections and services is then stored on a cloud-based server for seven years or longer. High Tech Fire & Safety took the solution live at its customers

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Toronto Tech Startup Revolutionizing the Life Safety Industry One Tap at a Time

Toronto Tech Startup Revolutionizing the Life Safety Industry One Tap at a Time

There’s a new startup on the block, disrupting and changing the way life safety related inspections are performed. Regular inspections of equipment such as fire extinguishers, first aid kits, emergency exits etc. are required under various codes and legislations governing commercial buildings. Most companies meet these requirements by completing the inspections manually. This involves inspectors, signing a paper tag for each piece of equipment and sorting through their checklists to document that an inspection was completed. This manual inspection method wastes valuable resources, especially time and money. It is also prone to human error, which can result in damage to the company’s brand and reputation, leaving it liable in the event of an incident. Tap Report has come on scene to solve this problem. The company uses modern near-field communication (NFC) technology to move inspections from archaic pen and paper recordkeeping to automatic and instantaneous reporting. Each piece

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How Toronto startup Rapid Evac is creating safer workplaces

How Toronto startup Rapid Evac is creating safer workplaces

The Everest program is a series of advanced advisory sessions offered by MaRS’  Information and Communications Technology Venture Services group  to help early-stage founders scale their startups. We call the program Everest because being in a startup is comparable to climbing a mountain: you need to know how to best use your limited resources in order to succeed. After the initial enthusiasm for their new ventures, reality sets in and experimenting and pivoting begin as startup founders search for the perfect product-market fit. Everest exists to help startup founders through the tough times or, as  Paul Graham  puts it, through “the trough of sorrow.” The program focuses on filling the gaps in a startup’s business plan via intensive discovery, business model testing and validation, beachhead segmentation, rapid product iteration, team building and innovation accounting (that is, identifying metrics that matter). From time to time I’ll be interviewing some of the Everest prog

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Facility Management Case Study

Facility Management Case Study

We sat down with J.M., a Fire Marshal at a Toronto hospital to get his opinion on Tap Report. The security staff at this hospital have being using Tap Report's workplace inspection app for over a year now as a tool to complete monthly inspections of fire equipment. What does Tap Report mean to you? Tap Report is a user friendly, robust tool, designed by building safety experts for facility safety managers. It reassures me that certain systems are operational and allows me to spend my time being more productive ensuring the other layers of defense are in place‎. What is one word you would use to describe Tap Report? Essential. Would you recommend Tap Report to others? Without hesitation. I say that with over 30 years experience in fire safety, having implemented a more expensive system elsewhere and also having seen many other systems come and go simply because they were not user friendly or did not serve the purpose they intended to. Tap Report is simple, intuitive, vis

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Service Provider Case Study

Service Provider Case Study

We sat down with Steve Buck, owner of High Tech Fire & Safety to hear what he had to say about using Tap Report's workplace inspection app to service their clients. Steve, why do your clients hire you to complete inspections? Our clients hire High Tech Fire & Safety to complete regulatory inspections on their behalf; specifically, we service inspections mandated by the provincial Fire Code which include monthly inspections of fire extinguishers and fire hose cabinets.  Walk us through your inspection process before using Tap Report. Before Tap Report, we used the manual pen and paper inspection method. We would inspect the fire equipment monthly, initial the paper tag attached to each piece of equipment, mark off on our checklist that we inspected the equipment, make note of any deficiencies on the checklist and submit the paperwork to our office for manual input into Excel. The office would sort through the paperwork and identify/tally up deficiencies and equipm

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The Power of Inspection Analytics

The Power of Inspection Analytics

Building equipment and locations must be routinely inspected for safety, insurance and to meet requirements established by code. Each inspection report is vital to a building’s overall operation. Many building management teams conduct routine inspections, but not many collect analytics during their inspections. Analytics are a way of uncovering meaningful patterns in data that allow the user to quantify performance and recommend improvements. Compiling valuable data from inspection reports helps to capture a building’s overall health. Inspection analytics show what was in order yesterday, what’s in order today and what will be in order five years from now. Collecting data There are two main types of analytics for inspections: portfolio and predictive. Portfolio analytics track the pieces of equipment and their locations within a building as well as the value of these assets. Predictive analytics help forecast the future needs of a building’s equipment and locations, such a

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